PMSC 2025 AGM NOTICE

Wednesday, June 18, 2025 - 7:00 pm

This email is to give notice that the Port Moody Soccer Club will hold a General Meeting and our Annual General Meeting (AGM) on Wednesday, June 18th, 2025 @ 7:00 p.m. at the Inlet Theatre. 100 Newport Drive, Port Moody, B.C. In order to participate in the General Meeting and the AGM, all members must be in good standing.

It is important to note that only Individual Members in good standing are eligible to vote. This means that all outstanding membership fees must be paid in full, as confirmed by the Club Registrar.

Who is considered a member:

1. any adult player registered with the Port Moody Soccer Club;

2. each registered legal parent, or guardian of a Minor Player; such parent(s) or guardian(s) (up to a maximum of two individuals) to be identified as such each year on that Minor Player’s registration form.

3. a person who has undertaken to perform volunteer duties for the Club as a member of the Board of Directors; or

4. as voted on by the Board of Directors and requiring two-thirds consent (66% vote), a person who has been appointed or assigned by a member of the Board of Directors, or the Executive Director acting under the authority of the Board of Directors, to act voluntarily in some capacity within the Club, or to perform duties (whether voluntary or paid) as determined by the Board of Directors.

5. All paid memberships for the previous Autumn, Winter and Spring soccer seasons will expire on the July 31st calendar date following those seasons, unless the player is registered for the Fall, Winter, or Spring seasons following August 31st of the same calendar year.

The business of the General Meeting will include:

• Amendment of Bylaws

The business of the AGM will include:

• The election of directors

• The passing of financial statements

• The minutes of prior AGM

• Reports from our registrar and president

During the AGM, there will be three Director-At-Large positions, as well as the positions of President and Secretary, available for election. Members will receive a separate email containing biographies and expressions of interest from those running for the positions. During the meeting, candidates will have two minutes to address the membership. Interested candidates for all board positions are to be submitted, via email, no later than Wednesday, June 4th, by 11:59pm, 2025 to secretary@portmoodysoccer.com Please include your name, position of interest, email, phone number, and brief background information.

The Board of Directors is proposing an amendment to the Bylaws at The General Meeting. Candidates expressing interest in specific board positions—such as President or Secretary—for the upcoming year should note that, if the proposed amendment is approved during the General Meeting, then during the AGM elections will be held for positions on the Board of Directors as a whole, rather than for specific officer roles. Please see the attached document for the proposed bylaw change.

Voting will be done in-person at the General Meeting and the AGM, and the voting results will be announced on Wednesday, June 18, 2025. We encourage members to arrive early to sign in.