2011-2012 Registration Information

General Information     Guidelines     Fees     Financial Assistance     Online Registration     Refund Policy

General Information:

General information about the soccer season, who is eligible to play and how teams are formed is available on our 2011-2012 FAQ (Frequently Asked Questions) information sheet and other policies - click on the links below. This information is available in PDF format - which must be viewed with Adobe's Acrobat Reader. Acrobat Reader is a free software package from Adobe which allows viewing and reliable printing of all PDF format documents. (If you do not have Acrobat Reader, click on the "Get Acrobat Reader" icon below.)

Youth Programs FAQTryout Process FAQ2010 Under Age Player PolicyU6-U10 Program Policy

Guidelines:     (top)

• On June 30, 2011 the registration system for the U6-U18 divisions will be placed in wait list mode. After this date certain divisions may be opened up again while others will start to run a waiting list. For U11-U18 divisions the registration system will remain open only if we have a team in the lowest level (usually Bronze) that has open spaces available. For U6-U10 divisions the registration system will remain open only if the coordinator for the division has indicated that there are spaces available.

• If registration in your required division is in wait list mode, do not despair! As the coordinators work on forming teams and coaches are identified we may be able to open more spaces in a particular division. Also, there are often a number of cancellations due to families moving or as conflicts with other schedules are identified as we get closer to the start of the season. Each year we are able to place a number of players after the June 30th deadline. There is no fee for registering on the wait list for a division. As spaces become available players will be taken from the wait list on a first-come first-served basis. Please check you email for a notice of transfer from the wait list and instructions on how to pay your invoice.

• Players in the U11-U18 divisions who have been accepted on a MSL, Gold or Silver team and have not registered yet most register on the wait list for the appropriate division. These registrations will be moved to the division manually by the Registrar and are subject to a $25.00 late fee.

• For the 2011-2012 season we are once again utilizing 100% online registration. Our online registration system is set up to accept payment by Visa, MasterCard or mail-in cheque. For those without internet access at home or work, the Port Moody Public Library offers free online access.

• When paying by cheque, you must include a copy of your invoice or confirmation email. Make cheque payable to Port Moody Soccer Club and mail to the address at the bottom of this page. A service charge of $15.00 will be charged for all N.S.F. cheques.

• All players purchase their own uniform as part of the registration fee.

• All new players joining the club for the first time and all new and returning players in the U13 division must provide Proof of Birth Date to complete their registration. Please mail a copy of either a Birth Certificate, Passport, Citizenship Card or Sworn Affidavit to the address at the bottom of this page. Care Cards are not acceptable.

• All registrations are considered incomplete until the payment and proof of birth date (if required) are received. Any player who is not registered and paid in full by August 1^st, 2011 is not insured and will not be permitted to practice or play.

• Girls born between 2000 and 2007 (U6-U12) may play in either the Girls program or in the Boys  program. At these age groups the Boys program play games on Saturdays and the Girls program play games on Sundays. Please be sure to select the correct program when registering.

• We encourage all players to play in their correct division based on age. Exceptions to this rule will be very limited and must be applied for and approved by the club executive. (Click here for our Under Age Player Policy) The online registration system will automatically place players in the correct division based on their age. If an exception is approved the player's registration will be transferred manually by the registrar after the approval is received.

• In order to preserve the sanity of our volunteer coordinators and to provide the flexibility to create balanced teams in the U6-U10 divisions we have revised our registration form to allow only a requested neighbourhood - all other previous special request fields have been removed. (Click here for our U6-U10 Program Policy) If there are special circumstances around placement of a player they must be forwarded to the director of the appropriate program.

Fees:     (top)
 

Financial Assistance:     (top)

While soccer continues to be one of the least expensive organized sports, we do recognize that some families may experience financial hardship. Subject to approval by the club executive, we can provide a discount or waive the fees for certain registrations, however, we do ask that every applicant for financial assistance also apply to an outside source, such as the KidSport Fund, for possible funding.

The KidSport Fund is administered by Sport BC and its mission is to overcome the financial obstacles that prevent some young people from playing sport "So All Kids Can Play". For more information on the KidSport Fund and instructions on now to apply, click on the KidSport logo. Please note that there are local KidSport chapters dedicated to residents of Burnaby and to residents of the Tri-Cities (Port Moody, Coquitlam and Port Coquitlam). Residents from other cities in the area may have to apply to the KidSport BC main office in Vancouver. New chapters do form from time to time so please click on the KidSport logo to check for new chapters. The KidSport application forms for the Burnaby, Tri-Cities and BC chapters are available by clicking the links below:

Tri-Cities KidSport ApplicationBurnaby KidSport ApplicationBC KidSport Application

If applying for financial assistance, select the pay-by-cheque option when registering. Submit a written request for financial assistance, a copy of your completed KidSport or other application and a copy of your invoice or confirmation email, to the address at the bottom of this page.

Online Registration:    (top)

We are using the same provider for our online registration service as the past two seasons. All online user accounts set up when players registered are still active. Please read whichever section applies:

Previously registered online with Port Moody Soccer Club:

The registration process for returning players should be much quicker as the information entered last year will simply have to be verified and not completely re-entered. New siblings can also be added to your account easily.

To take advantage of this time-saving feature, you must enter the online registration system as a Returning User and provide the username and password you set up when you registered for your previous season.  The username for your online account will be the email address you supplied when registering. If you do not know your username please email the Registrar and request the username for the players you would like to register. Please do not register as a new user as this will create duplicate entries in the database. If you have forgotten your password there will be an option to change it from the login page. The system will send an email to the email address used as your username. The password change takes about 5 to 10 minutes to get processed so you may have to log out, close your browser and try again.

Please read the instructions below and click on the Register Now! button to access the online registration system.

Did not previously register online with Port Moody Soccer Club:

If you did not register a player with the Port Moody Soccer Club for either of the past three seasons you must enter the online registration system as a New User. When you are finished registering all players you will be asked to provide an email address which will become your username and a password for your online account.

Please read the instructions below and click on the Register Now! button to access the online registration system.

Registration instructions:

The online registration system involves 9 steps (pages) as outlined below. Required information is indicated by a red asterisk on each web page. Please make sure you complete all fields correctly before clicking on the Next>> button to advance to the next page. Please ensure you complete all 9 steps up to printing the confirmation. If you have been successful you will receive a confirmation email. If you do not receive a confirmation email, please email the details to registrar@portmoodysoccer.com right away.

• Login:   Allows access to the system as either a Returning User or a New User. See above for more details.

• Select Player:   For Returning Users allows selection between players already in your account. For New Users or to register a sibling, select the Add a New Player option.

• Player Information:   Enter or verify all required and applicable information. Program options will be based on the information entered.

• Parent/Guardian Information:   Enter and verify all required and applicable information. A valid Email address is required. If you do not have access to an email address you may use info@portmoodysoccer.com and we will mail you information that would normally be emailed.

• Program Selection:   The division will be automatically selected. Boys will only have one option. Girls born between 2000 and 2007 will have two options.

• Placement Requests:   Additional information for team selection. Options will vary depending on the age group and program.

• Cart:   1) Confirm the items currently in your "shopping cart". 2) To add another sibling select Add a New Player from pull-down and click Register Now to loop back to the Player Information page. 3) When complete click the Checkout button.

• Checkout:   1) New Users must create an online account. 2) Provide or verify billing information. 3) Select payment option. First select the Pay Online or Pay by Cheque option. If paying online select the Credit Card option and enter card details. 4) Read and accept the Refund Policy and Waiver.

• Confirmation:   Please print out a copy of your confirmation for your records and one to include with your payment if paying by cheque.

To enter a new registration click on the Register Now! icon to the left.

If you have problems using the online registration system, please email the details to techsupport@thriva.com and copy to registrar@portmoodysoccer.com.

Verifying account information:

Once you have created an online account and/or registered, you can log back into the system to view the status of your account, make changes or make a payment.

To edit info click on the Account Login icon to the left.  To enter a registration use the Register Now! button above.

Refund Policy:    (top)

A full refund will be provided only if space limitations prevent us from placing a player on a team!

If a player voluntarily resigns before the end of the season, a partial refund may be provided, depending on when the request is received.

1. All refunds are subject to a $25.00 administration charge to cover the cost of online registration and refund processing.
2. After a uniform has been issued to a player there is an additional $40.00 charge.
3. After October 1^st there is an additional $35.00 charge to cover fees paid to BCSA, Districts and Leagues.
4. No refunds will be granted after November 1^st.

In order to receive a refund, a written request must be submitted to the following address. Coaches are not authorized to issue refunds.

Registrar
Port Moody Soccer Club
119 - 255 Newport Drive
Port Moody, BC  V3H 5H1